Scanned documents and files are easier to share and access from multiple locations, permitting home & field workers to get to the information they need. Documents such as Invoices or Proof of Delivery slips, when available as scanned images, can allow your staff to respond quickly to queries without having to resort to searching through paper files or microfilm records. The documents are available ‘24/7’, not just when the office is open, enabling immediate replies to telephone (no need for call-backs!) or e-mail enquiries accompanied with an e-mailed image of the document in question.
Security & Control:
Scanned images can be stored with password protection, providing security against unauthorised external access plus controlling access within your own organisation.
Disaster Recovery:
The risk of damage to paper or microfilm records by fire or flood is removed. Correctly backed-up data will be instantly available, minimising disruption to your business in the event of a ‘disaster’.
Space Saving:
Reducing the amount of paper records stored through digitising your documents relieves pressure on valuable office space. Coupled with the removal of redundant specialist equipment, such as bulky microfilm reader/printers, will lead to an improved working environment for you and your staff.
Scanning (Digital Imaging)
Security & Control: